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Faculty Information

Information for Faculty

Faculty Course Proposal
Summer Term
Winter Term
December 2018 - January 2019
Summer Term
Winter Term
December 2019 - January 2020
September 1, 2018 April 1, 2019 September 1, 2019 April 1, 2020

Step 1 A:
Consider Options for Teaching a Study Abroad Course

Option 1: Propose to Teach a TnCIS Course
TnCIS (pronounced ten-sis) is a program developed by the state to help Tennessee students study abroad. It is a consortium of colleges across the state. A faculty member from a college in the state of Tennessee teaches a class, exclusively for Tennessee students, in another country. This is a great option for those wanting to teach a study abroad course for the first time. For more information, please visit their website:

Option 2: Submit an ETSU Faculty-Led Course Proposal
  • Read through all the faculty manual and policy documents in Step 1 B. Ensure you understand and agree to all terms.
  • Submit your proposal through Bucs Abroad prior to the deadline
  • If you have logged in before, click here to login using your ETSU username and password
  • If this is your first time logging on, please do the following:
    • Visit the Faculty Course Proposal Application page​
    • Click "Apply Now"
    • Select "I have an ETSU username and password"TD login
    • Set up your account using your ETSU username (before the "" portion of your email address) and ETSU password, that you normally use to log into Goldlink, D2L, etc.
  • Click here for a step-by-step instructions: Proposal tutorial file
  • Click here for a step-by-step video tutorial created at ETSU
Step 1 B:
Review All Faculty Manual and Study Abroad Policy Documents

Step 2:
Create and Edit Your Bucs Abroad Program
  • If you are teaching through TnCIS, you may skip this step
  • Email to have a program page set up. This program page is how students will view your study abroad program and apply to it!
  • Once your program is set up, you may edit your program. Use the following guides for assistance:
Step 3:
Complete Faculty Checklist for Accepting Student Applications
  • Instruct students to create a Bucs Abroad profile. Feel free to copy & paste the instructions below:
    • Directions for students: Students will need to visit the Bucs Abroad portal at , click “Program Search”, type the faculty leader's last name and/or name of program, and click “apply now”. They will be prompted to create a username and password. Please ask them to use their Goldlink username (not full email, just the username portion) and Goldlink password. This way, their Bucs Abroad account will link to their Goldlink account. A complete application to a program includes a $30 application fee (this fee is because we are charged $30 per student who uses the Bucs Abroad system), submitting an application/transcript, and accept that administrators can view their disciplinary records.
  • Ensure that all students have completed their applications, including:
    • paid the $30 application fee
    • submitted their disciplinary records form (if they have questions, ask them to click on the form and read the instructions in red)
    • submitted the application questionnaire with their official transcript uploaded
      • Click here for a step-by-step video created on accessing an individual student's application materials
      • Click here for a step-by-step video on application questionnaires, fees, student documents
  • After all students have submitted their documents, please do the following:
    • Review Student Transcripts: this is to show that they meet the minimum requirements for study abroad, as stated in the faculty manual, and/or additional criteria you may have in place. For example, students must have at least a 2.5 undergraduate GPA/3.0 graduate GPA, though some programs opt for a higher GPA requirement.
    • Check Students' Disciplinary Records: email your student list (cc study abroad on it, so they in the loop) to Janice Gilbert ( in Student Services and ask her to see if any of your students have a disciplinary record. This is to ensure no one with a violent history will be traveling with you! 
    • Email One Finalized List of "Accepted" and "Declined" Students: once students are confirmed that they do not have a disciplinary record, send the finalized list to the Study Abroad Coordinator and the name of the program the students are accepted into. The coordinator will change each student's status on the Bucs Abroad portal to "accepted" and all other applicants will be "declined". Please only send 1 finalized list.
    • Instruct Students to Submit Post-Acceptance Documents: Once a student's profile status changes from "pending" to "accepted", they will have access to the post-acceptance documents (passport information, medical info, emergency contact, etc). Instruct students to log-on and submit all documents. You can set your own deadline on this, but it must be completed before trip begins.
Step 4:
Faculty Checklist for Pre-Departure Requirements
  1. If Needed, Submit Additional Documents from the Faculty Manual and/or Study Abroad Policy: for example, the accompanying family member form must approved and submitted if bringing a spouse/child.
  2. U.S. Department of State STEP Registration:
    1. Register the trip with the U.S. State Department:
    2. Ask each student to sign up and download the app.
    3. List all airport layovers, in the event of an emergency while en route to the destination. This way, the US Embassy knows exactly where each student is located and can help.
  3. Class Health Insurance: All ETSU Faculty Led programs must purchase health, accident, and travel insurance for themselves and all students in the course. ETSU uses a United Healthcare Group plan that covers illness, accidents, medical and non-medical evacuation, repatriation. The plan also includes travel insurance: travel delay, interruption, cancellation, and lost baggage. The faculty member sends a class and faculty roster to the insurance company, then cards are issued & emailed to the faculty member. The health insurance plan must meet or exceed the benefits offered in the ETSU United Healthcare Group plan (for example, it must include medical evacuation and repatriation as well as security evacuation benefits).
    1. Click here for detailed Health Insurance Instructions
    2. Click here for the Study Abroad Health Insurance Premiums - AY 2018-2019/Summer 2019
    3. Click here for the United Health Care Study Abroad Group Enrollment Form
    4. Click here for a brochure on the plan
    5. Please email proof of the group's insurance to
    6. Note that insurance invoices are generated & sent directly to the faculty member for payment. This means the faculty must collect student payments.
    7. Funds collected from students must be deposited in an ETSU Agency account. Please contact ETSU Financial Services to set up an account or to learn how to utilize an account.
  4. Non-US Citizens: If a non-US Citizen is part of the program, leaders are advised to discuss visa issues with the student. The student should apply for any required visas well in advance of the program start date.
  5. ETSU International Education Scholarship and/or Summer $1,000 Scholarship: Encourage your students to apply for the International Education Scholarship as soon as possible. Information is available under "Scholarships" or by clicking here. This only applies to students receiving course credit.
  6. Emergency Contact Cards: please ask Study Abroad for a stack of emergency contact cards. These are blue cards that list ETSU's Public Safety 24/7 service line, to use in the event of an emergency.
  7. Review, Save & Print Student Post-Acceptance Documents: it is important to have students' medical information & emergency contacts available in printed form, in case of an allergic reaction or other emergency.

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