Bucs Abroad Training Guides and Videos
How to Submit a Faculty-Led Proposal
- Submit your proposal through Bucs Abroad
- Click here for a step-by-step instructions: Proposal tutorial file
- Click here for a step-by-step video tutorial created at ETSU
How to Create/Edit a Program
- Click here for Terra Dotta Support Guide
- Click here for a step-by-step video created at ETSU: Program Building
- Click here for a word doc of step-by-step instructions and screen shots, created at ETSU: Faculty Training Manual
- Instructions on application deadline, decision date, and rolling admission
How to Manage Student Applications:
- Click here for a step-by-step video created at ETSU: Student Processing
- Click here for a step-by-step video on application questionnaires, fees, student documents: Processes, Communication, and Customization
Faculty Proposal Documents
- Faculty Procedures Manual - Updated November 2018
- Appendix i: Risk Assessment Guidelines
- Appendix i, a: Proposed Logistics & Approval Request
- Appendix ii: Accompanying Family Members, Terms & Conditions
- Appendix iii: Study Abroad Budget Form
- Appendix iv: Student Financial Authorization Form
- Appendix v: Insurance Roster Template
- Appendix vi: Travelers' Health Kit
- Appendix vii: Sample Code of Conduct
- Appendix viii: Voluntary Disengagement Waiver & Release Form
- Appendix i: Risk Assessment Guidelines
- Academic Policy for Study Abroad Programs: Updated June 28, 2018
- Request for Study Abroad Development Funding: Updated 2017
Propose to Teach a TnCIS Course
If you are a faculty member and would like to teach a course through TnCIS, please visit their website:
My Course Proposal Was Approved! Now What?
- Instruct students to create a Bucs Abroad profile. Feel free to copy & paste the instructions below:
- Directions for students: Students will need to visit the Bucs Abroad portal at https://studyabroad.etsu.edu , click “Program Search”, type the faculty leader's last name and/or name of program, and click “apply now”. They will be prompted to create a username and password. Please ask them to use their Goldlink username (not full email, just the username portion) and Goldlink password. This way, their Bucs Abroad account will link to their Goldlink account. A complete application to a program includes a $30 application fee (this fee is because we are charged $30 per student who uses the Bucs Abroad system), submitting an application/transcript, and accept that administrators can view their disciplinary records.
- For students’ acceptance, you just need to review that they have done the following:
- paid the $30 application fee
- submitted their disciplinary records form (if they have questions, ask them to click on the form and read the instructions)
- review their application and transcript to show that they have at least a 2.5 GPA (or higher, some faculty require a 3.0 GPA or 3.5) and meet other criteria you have in place
- Once the students have submitted their documents, please do the following:
- Accepting Students: send the Study Abroad Coordinator a list of students you would like to accept, and he/she will change their status on the Bucs Abroad portal. The student will then have access to the post acceptance documents (this is where they fill out their passport information, medical info, emergency contact, etc)
- Disciplinary Record: email your student list (cc study abroad on it, so they in the loop) to Janice Gilbert (GILBERJS@etsu.edu)in Student Services and ask her to see if any of your students have a disciplinary record. This is to ensure no one with a violent history will be traveling with you!
- Post-Acceptance Documents: Once a student's profile status changes from "pending" to "accepted", they will have access to the post-acceptance documents (passport information, medical info, emergency contact, etc). Instruct students to log-on and submit all documents. You can set your own deadline on this, but it must be completed before trip beings.
All students enrolled in a study abroad course/program must create a profile on the ETSU study abroad portal, with an accurate date of birth. They must submit all documents listed under the Material and Questionnaire tabs on the ETSU study abroad site. Documents required for pre-departure are available on the student's application profile, after his/her status has been updated to accepted and the program decision date has passed.
Note: All documents are submitted online, with two exceptions:
- Students under the age of 18: these students must be print and have a legal parent/guardian sign on their behalf. This system will automatically detect this students and instruct students to do so.
- Students who do not list their date of birth on their profile: the system will assume that the student is under the age of 18 and require a parent/guardian signature on documents. To correct this, the student must log in, edit their profile, add his/her date of birth, and then click off on the necessary documents. This is the most common issue for not being able to submit documents online.
- U.S. Department of State STEP Registration:
- Register the trip with the U.S. State Department: https://step.state.gov.
- Ask each student to sign up and download the app.
- List all airport layovers, in the event of an emergency while en route to the destination. This way, the US Embassy knows exactly where each student is located and can help.
- Class Health Insurance: All ETSU Faculty Led programs must purchase health, accident, and travel insurance for themselves and all students in the course. ETSU uses a United Healthcare Group plan that covers illness, accidents, medical and non-medical evacuation, repatriation. The plan also includes travel insurance: travel delay, interruption, cancellation, and lost baggage. The faculty member sends a class and faculty roster to the insurance company, then cards are issued & emailed to the faculty member. The health insurance plan must meet or exceed the benefits offered in the ETSU United Healthcare Group plan (for example, it must include medical evacuation and repatriation as well as security evacuation benefits).
- Click here for detailed Health Insurance Instructions
- Click here for the United Health Care Study Abroad Group Enrollment Form
- Please email proof of the group's insurance to firstname.lastname@example.org
- Note that insurance invoices are generated & sent directly to the faculty member for payment. This means the faculty must collect student payments.
- Funds collected from students must be deposited in an ETSU Agency account. Please contact ETSU Financial Services to set up an account or to learn how to utilize an account.
- Non-US Citizens: If a non-US Citizen is part of the program, leaders are advised to discuss visa issues with the student. The student should apply for any required visas well in advance of the program start date.
- ETSU International Education Scholarship and/or Summer $1,000 Scholarship: Encourage your students to apply for the International Education Scholarship as soon as possible. Information is available under "Scholarships" or by clicking here. This only applies to students receiving course credit.
- Disciplinary Records: email a list of students to Janice Gilbert in Student Services and ask her to review whether the students have a disciplinary record. This way, you can prevent those with a violent history from travelling with the group.
- Emergency Contact Cards: please ask Study Abroad for a stack of emergency contact cards. These are blue cards that list ETSU's Public Safety 24/7 service line, to use in the event of an emergency.
- Review, Save & Print Student Documents: it is important to have students' medical information & emergency contacts available in printed form, in case of an allergic reaction or other emergency.